Privacy Policy

This site, offshore-mentors.com, is owned and operated by Offshore Mentors Group Ltd. Offshore Mentors Group Ltd. is the data controller for the purposes of GDPR and, as such, must:

• Determine when, why and how to process personal data

• Establish processes and policies in line with the GDPR

Offshore Mentors Group Ltd. is a training and recruitment business which operates as a membership organisation providing educational material, mentoring and work-finding services to its members’ clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services.

This policy together with our terms and conditions and any other documents referred to in it sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The term personal data as used throughout this policy, applies to any data relating to an identified or identifiable individual, including data that directly or indirectly identifies an individual.

Please read the following carefully to understand our practices regarding your personal data and how we will treat it. If you do not agree to our processing of your data in the manner set out below, please do not submit any personal data to us.

Data we may collect from you

We may collect and process the following data about you:

• Data that you provide by filling in forms on our site offshore-mentors.com. This includes data that you provide to us at the time of registering to use our site (including data which you provide to us on your CV/Resume).

• The data you give us or we collect about you may include your name, address, private and corporate e-mail address and phone number, compliance documentation and references verifying your qualifications and experience, your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

• If you contact us, we may keep a record of that correspondence.

• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.

• We may collect personal data during any mentoring of any course.

• Details of transactions you carry out through our site or with the clients with whom we work.

• We may also collect personal data from other websites that display data about you publicly, such as: social media accounts, articles about you or other public listings of your profile.

• Details of your visits to our site and the resources that you access.

You consent to us using the data provided by you (including, without limitation, sensitive personal data) in order to facilitate the training and recruitment process on your behalf and in accordance with the terms of this privacy policy. While we will not ordinarily seek any “sensitive personal data” (e.g. data relating to health/disabilities, race/ethnicity, trade union membership, criminal convictions) from candidates, if you choose to provide any such data to us, you are giving us your explicit consent to the processing of such data in accordance with this privacy policy.

The legal bases we rely upon to offer these services to you are:

• Legitimate interest

We use this basis for work-seeking services for prospective members prior to submission or placement with clients for temporary or permanent roles. We also use this basis for the legitimate interest of educational material which is of benefit to our members. As a training and recruitment business and we introduce members to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our members and our client contacts is a fundamental, essential part of this process. In order to support our member’s career aspirations and our clients’ resourcing needs we require a database of member and client personal data containing historical data as well as current resourcing requirements. To maintain, expand and develop our business we need to record the personal data of prospective members and client contacts. As a work-seeker you have responded to an advertisement placed by us or actively pursued work-seeking services via a job board or other third party portal and have been added to our database. As a client you have expressed an interest in using or have previously used recruitment businesses for sourcing suitable candidates and have been added to our database.

• Consent

Before we release personal data of a member we will obtain consent to advance the recruitment process. Our recruitment process is based on the privacy by design process recommended under GDPR. We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Should we want or need to rely on consent to lawfully process your data we will request your consent orally or by email and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

• Legal obligation

when work-seeking is successful we will continue to process and store candidate and client data for HMRC and to fulfil all of our legal obligations and within our retention periods.

Uses made of the Data

We use data held about you in the following ways:

• To provide you with the services or data that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.

• To ensure that content from our site is presented in the most effective manner for you and for your computer.

• To carry out our obligations arising from any contracts entered into between you and us, specifically any mentoring evidence to support completion of a course within an assurance document.

• To allow functionality of the recruitment division based on legitimate interests with privacy by design implemented.

• We may disclose your personal data to any member of our group.

• With your consent we will disclose personal data to a third party for the purpose of advancing the recruitment process with a client.

• To notify you about changes to our service.

We may also use your data, or permit selected third parties to use your data, to provide you with data about goods and services which may be of interest to you and we or they may contact you about these by post, telephone or electronic means.

We do not disclose data about identifiable individuals to our advertisers, but we may provide them with aggregate data about our users.

We do not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a consultant. A person will always be involved in the decision-making process.

We may disclose your personal data to third parties:

• In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.

• If Offshore Mentors Group Ltd. or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of Offshore Mentors Group Ltd., our customers, or others.

IP Addresses and Cookies

We may collect data about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate data to our advertisers or to agencies or employers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

For the same reason, we may obtain data about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain data that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Where we store your personal data

All data you provide to us is stored on our secure servers. Where you have chosen a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of the clients or partners with whom we work. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of data via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your data, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

Please be aware you have the following data protections rights:

• The right to be informed about the personal data the Company processes on you;

• The right of access to the personal data the Company processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

Where you have consented to Offshore Mentors Group Ltd. processing your personal data you have the right to withdraw that consent at any time, or to exercise any of the other rights listed, by contacting our Data Protection Team: admin@offshore-mentors.com

Access to data

We want to make sure your data is accurate and we will delete or amend any data that is found to be inaccurate.

If you believe that any data we are holding on you is incorrect or incomplete, please write to

or email us as soon as possible. We will promptly correct any data as necessary.

You may choose to restrict the collection or use of your personal data in the following ways:

• Whenever you are asked to fill in a form on the website, look for the box that you can click to

indicate that you do not want the data to be used by anybody for direct marketing purposes

• If you have previously agreed to us using your personal data, you may change your mind at

any time by writing to or emailing us at admin@offshore-mentors.com

We will not sell, distribute or lease your personal data to third parties unless we have your

permission or are required by law to do so. We may use your personal data to send you

promotional data about third parties which we think you may find interesting if you tell us that you wish this to happen.

Changes to our Privacy Policy

We keep our policies under regular review and updates to our privacy notice are automatically posted to this page. Please check back frequently to see any updates or changes to our privacy notice. This policy was last updated 24th May 2018.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to admin@offshore-mentors.com